Office Assistant
Job Description:
Answer inquiries and provide information to the general public, customers, visitors, and other interested parties regarding activities conducted at our location. Assist with the recruitment efforts by scheduling interviews, and assisting with the process of bringing employees into the organization including onboarding training, and managing employee files.
In addition to direct supervision of the department's team members, the Engineering Manager will be required to produce drawings utilizing REVIT, manage the department's budget, ensure good communications with other departments and stakeholders, and participate in problem-solving activities as needed.
Major Duties and Responsibilities:
- Review, screen, or forward candidate inquiries, provide information, take messages, or schedule interviews.
- Hear and resolve questions from employees, applicants, customers, or the public.
- Greet people entering the facility, determine the nature and purpose of visit, and direct or escort them to specific destinations.
- Schedule appointments and maintain and update appointment calendars.
- File and maintain employee, and applicant records.
- Receive payment and record receipts for services rendered.
- Transmit information or documents to service providers, using a computer, file transfer, or other methods.
- Analyze data to determine the accuracy and appropriate level of information is given to service providers ensuring confidentiality.
- Prepare or maintain employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using human resources management system software.
- Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
- Other duties as assigned.
Note: The Office Assistant is expected to lead these critical tasks; many will be through direct involvement, others will be through delegation. Early on, this individual will be expected to perform these tasks directly, but as we grow, more work will be required to be completed through delegation. A strong working knowledge of these tasks will be required to do this effectively.
Qualifications for the Job:
- Associates Degree and 2 or more years of experience
- Alignment with AVA Core Values
- Acute attention to detail and accuracy
- Strong communication skills
- Maintain confidentiality with sensitive information
- Proficient in MS Office products, including MS Teams
The ideal candidate has knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, and human resources information systems. Manufacturing or construction experience a plus.
We are a drug-free and tobacco-free workplace and offer benefits on day one of employment. We offer competitive wages and opportunities for advancement with a growing company.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or protected veteran status. Advanced Volumetric Alliance, LLC. is an Equal Opportunity Employer committed to creating an inclusive and respectful environment for all.
Why work at AVA?
- 4-day work week (Monday through Thursday)
- First-shift only
- Temperature-controlled environment between 68-70F
- Same location every day
- Paid holidays
- New, high-tech building
- Advancement opportunities (Grow with us!)
- We are a drug-free and tobacco-free workplace